Designing a boardroom that just works.

A boardroom is the hardest easy room: small enough that everyone assumes it is simple, visible enough that every flaw is caught by the people who least tolerate it. Getting it right is less about the equipment list than the order of the decisions. Here is the order that works.

Start with the room, not the kit

The room sets the ceiling on quality; the gear can only meet it. So the first work is the space: treat the reflections and the HVAC noise before you add a single microphone, size the display to the AVIXA DISCAS standard rather than a guess, and frame the camera around how people actually sit. A beautiful kit list in an untreated, badly sighted room will always disappoint. The reverse rarely does.

Audio that disappears

In a boardroom, good audio is the audio nobody notices. Microphone coverage is designed so every seat is heard at a normal speaking volume, echo cancellation is tuned for the people on the far end, and speech intelligibility is measured at the seats, not at the front. The test is simple: nobody leans in, nobody repeats themselves, and nobody reaches for a volume control.

One touch, any platform

The room should start the way you wish every room did: walk in, one press, and the meeting is live on Teams, Zoom, Webex, or a laptop someone brought, with no cable roulette and no hunting for the right input. That reliability comes from control code written and bench-tested in-house, not a fragile macro stitched together on site and left for you to nurse.

The network underneath

Modern AV rides on the network, so the network is part of the design, not an afterthought handed to IT the week before launch. The right VLANs, enough bandwidth, and a clean, documented boundary between the AV scope and what your IT team owns are decided up front, in the drawings, so nothing falls between the two when it is time to go live.

Prove it, then hand it over

A boardroom is signed off against a written plan: every line measured, the results recorded, and a handover package (as-builts and a guide anyone on your team can follow) so the room runs with no integrator in the building. How a room is proven walks through the measurements.

The same engineer carries all of this, from the first sightline to the signed record. That is the whole of the way Mantis works. If you are planning a boardroom, describe the space.